Committee of the Whole

THAT, the agenda be adopted, as amended.

THAT , the Committee of the Whole meeting minutes of 22 October 2024, be approved as circulated. 6. DELEGATIONS & PRESENTATIONS 6.1 Perth and Smiths Falls District Hospital Foundation - Bruce Rigby 1. PSFDH Foundation Presentation 2024.pdf Motion #COW-2024- 203 Moved by Reeve McLaren Seconded by Councillor Summers THAT , the presentation on behalf of the Perth and Smiths Falls District Hospital Foundation dated 12 November 2024 be received as information.

THAT , the communications dated 12 November 2024, be received as information.

THAT , Council passes the necessary By-law to approve Zoning By-Law Amendment ZA-2024-05 (Matusiak) for the lands described as Lot 16 & 17, Concession 2, geographic Township of Dalhousie, locally known as 260 Sugarbush Way, from the “Rural (RU)” Zone to the “Rural – Exception (RU-x) Zone to facilitate a condition of consent for B23/132 and permit the use of an existing structure for housing livestock.

THAT , Council direct staff to initiate the road closure procedures for a portion of the unopened road allowance approximately 582 meters in length, situated between Lot 16, Concession 3, and Concession 4 in Lanark Township (Burnell); AND FURTHER , that upon completion of the survey, staff provide a report to Council to consider declaring the property as surplus.

THAT , the 2025 Council/Committee of the Whole meeting calendar be approved, as amended.

THAT , Policy FIN-06 Sale and Disposition of Land, attached as Appendix A to Report COR-2024-06 be approved. AND THAT, a Municipal By-law be passed at a future Council meeting to adopt the policy.

THAT , Council extend the contract with Halpenny Insurance Brokers Ltd. for 2025; ​ AND THAT, Council authorize Staff to issue a Request for Proposals (RFP) for insurance services in 2025; AND THAT, Staff be directed to request a quote from Halpenny Insurance Brokers Ltd. to complete a comprehensive Risk Management review; ​ AND FURTHERMORE THAT any surplus funds from insurance premiums in 2024 be allocated to reserves to offset future increases in insurance costs. ​

THAT , Council authorizes Staff to proceed with the sale of the six Township Owned Blue Box Container Roll Off Bins to Miller Waste for a total value of $30,000 plus applicable taxes; AND THAT , this matter be brought to the Council meeting of November 12, 2024, in order to finalize the sale prior to the transitioning date.

THAT , the Council Committee Appointment Updates (verbal) be received as information.

THAT , Council approve the revision to the full time Public Works Technologist position to reflect that of a full time Public Works Operations Supervisor position. AND THAT , this matter be brought to the Council meeting of 12 November 2024 to ensure staff can proceed with the job posting immediately.

THAT, the presentation on behalf of the Perth and Smiths Falls District Hospital Foundation dated 12 November 2024 be received as information.

THAT, the presentation by Jane Paul regarding the Matusiak Zoning By- law Amendment dated 12 November 2024, be received as information.

THAT, the Council of the Township of Lanark Highlands expresses its support for the resolution from the Town of Midland, advocating for the full absorption of Ontario Provincial Police (OPP) costs into the provincial budget, eliminating cost recovery from municipalities; AND THAT, a copy of this resolution be circulated to the Premier of Ontario, the Ministry of the Solicitor General, the Ministry of Finance, the Association of Municipalities of Ontario (AMO), and all municipalities across Ontario for their information and consideration.

THAT, Council authorizes staff to procced with the appraisal of Tatlock Depot 4; AND THAT, Staff proceed with obtaining costs for the demolition of the structures at Joes’ Lake Depot 5; AND THAT Staff proceed with obtaining costs for the construction of a ~20m x ~40m coverall building at Joe’s Lake Depot 5; AND FURTHER THAT, the anticipated expenditures and revenue be included in the 2025 budget for future discussions.

THAT, Council authorizes Staff to enter into an agreement with Emterra for the curb side pick and processing of Blue Box materials from in-eligible sources in Lanark Village for the submitted cost of $5,678 (includes non-recoverable HST) for 2025, AND THAT, this matter be brought to the Council meeting of November 12, 2024, in order to finalize the agreement prior to the transitioning date.

THAT, Council declares the existing playground structure from Clyde River Park as surplus and directs staff to proceed with its sale in accordance with the Procurement Policy (Policy FI-04-2006- pro); AND THAT this matter be brought to the Council meeting of 12 November 2024 to expedite the sale, ensuring funds are secured for the completion of the new playground structure by year-end 2024.

THAT, the Committee of the Whole meeting adjourn at 8:01 p.m.