Committee of the Whole

THAT, the agenda be adopted as presented.

THAT , the Committee of the Whole meeting minutes of March 14th, 2023, be approved as circulated.

THAT , Council direct staff to bring forward a report regarding the setting of fire works in the Township.

THAT , Council receives for information the report prepared by CAO/Deputy Clerk Plumley of the concerning the award of the Compensation and Organization Review; AND THAT , the scoring and adherence to the Request for Proposal process was confirmed to be fairly undertaken and an evaluation and review of references were favorable; AND FUTHER THAT , authorization be given to the Reeve and CAO/Deputy Clerk to enter into a contract with Pesce & Associates, Human Resources Consultants in the amount of $22,400.00 plus HST; AND FURTHER THAT, a request to include a review of the compensation for the Staff of the Lanark Library be incorporated as part of the process; AND FUTHER THAT , this matter be brought to the March 28, 2023 meeting of Council for adoption.

THAT , Council DEFER consideration of Official Plan Amendment OPA #8 and Zoning By-Law Amendment ZA-2023-02 to permit the establishment of a pit on lands described as Part Lot 5, Concession 10, geographic Township of Dalhousie, now in the Township of Lanark Highlands to allow the applicant to address comments from the public, provide more information on the impacts on Long Sault Creek and Barbers Lake, to allow the Township to open discussions with the proponent regarding the 24hr pit operations plan and potential impacts on neighboring properties and the Highland Line Road, and to allow for the completion of the peer review of the various studies.

THAT , Council authorize staff to coordinate with the County of Lanark to finalize the transfer of the lands to Lanark Highlands for the County portion of the 8th Concession Dalhousie as outlined in Report 2023-07; AND THAT , Council authorize staff to provide an agreement to the retained lawyer agreeing and accepting the conflict of interest; AND FURTHER THAT , a Township By-Law be created to assume the portion of the 8 th Concession Dalhousie into the Lanark Highlands Road Network.

THAT , this report RDS-2023-09 regarding the Detour Update for the Clyde Forks Bridge Replacement be received as information.

THAT , Council authorize staff to proceed with the purchase of one propane steamer as outlined in Report RDS-2023-011; AND THAT , this matter be brought to the Council meeting of March 28, 2023 to proceed with securing the unit.

THAT , the Council authorize staff to proceed with the purchase of a Village Plow truck (single axle) with a ceiling amount of $50,000 (excluding HST), as identified in Report RDS-2023-012; AND THAT , this matter be brought to the Council Meeting of March 28, 2023 in order to advance the purchase.

THAT , the Council Committee Appointment Updates (verbal) be received as information.

THAT , staff consult with each member of Council to ask if they require an electronic device similar to what the County of Lanark provides their members of Council, and purchase devices in advance of 2023 budget being approved.

THAT, the communications dated March 28th, 2023 be received as information.

THAT, Council adopts the recommendations of the Municipal Grants Committee with respect to the allocation of 2023 grant funds as outlined in report #CA-2023-07 pending the approval of the 2023 operating and capital budget; AND THAT, staff are authorized to issue the funds as recommended, if approved, upon the adoption of the 2023 operating and capital budget; AND THAT, Council consider increasing the annual Municipal Grants budget to $25,000 in the 2024 budget; AND FUTHER THAT, Council awards the suggested Achievement Award recipients and agrees to condense the award categories as recommended.

THAT, Council authorize staff to participate in the Clearview Herbicide spraying program, conducted by Wagar & Corput Weed Control Inc., on selected Township roadsides as indicated in Report RDS-2023-010, with the option for residents to enter into a “no spray agreement”; AND THAT, the Manager of Public Works is authorized to sign the “no spray agreements; AND THAT, staff to advertise locally for labourers to hand-pull the most significant areas with an intention to remain within the budgeted $30,000 (2022 amount and carried over to 2023); AND THAT, staff promote the educational information available about spraying.

THAT, Council authorize staff to enter into an agreement with Acrow Limited for the procurement of the Clyde Forks Bridge for a submitted cost of $513,535 (excluding HST) as outlined in Report RDS-2023-08, AND THAT, this matter be brought to the Council Meeting of March 28, 2023, to proceed with the agreement and procurement.

THAT, the meeting adjourn at 8:45 p.m.