Committee of the Whole

THAT, the agenda be adopted as presented.

THAT , the Committee of the Whole meeting minutes of March 26, 2024, be approved as circulated.

THAT , the communications dated April 9, 2024, be received as information.

THAT , Council pass the necessary By-law to approve Zoning By-Law Amendment ZA-2024-01 for lands described as 905 Rosetta Road, Pt Lot 6, Concession 4, geographic Township of Lanark from “Rural (RU)” to “Rural- exception X (RU-x) .

THAT , Council receive report CAO-2024-04, Reporting of Staff Tasks for information; AND THAT , management provide quarterly departmental updates to Council.

THAT , staff issue an RFP in the fall to procure different insurance options.

THAT, staff bring forth a second draft of the 2024 budget to include the following: The full employment wages and employment costs of the current approved staff positions for the 12-month period of 2024 Separate costs for each of the "additional" new staff positions not approved by Council but included in the Structural Review for a full 12 month period that will not be included in the budget but provided as options for additional discussion An In-Camera Item to discuss the union negotiation assumptions included in the Budget for Council discussion as there has been no direction provide to date The Insurance Broker to attend to present the reason for the drastically large increase to the insurance costs for the 2024 year An option for the change in the Household Waste fee of $44.95 per household to offset the increase in the contracted waste costs that are more reflective of a user fee rather than based on the assessed value when included in the tax rate A Reduction in the recreation capital items included as there are many grant applications that become available throughout the year that could be applied for A Break out of the reserve usage in the Revenue and Expense Summaries to allow for a year over year comparison of tax levy usage in each department A Report on the total interest income from the bank and water/sewer reserve allocations Including the Development Charges Statement to December 31, 2023 A Break out of the equipment repairs cost for 2023 Providing the estimat

THAT , Council receives the 2024 draft budget for consideration; AND THAT , staff are directed to amend the draft budget to include Council's direction; AND THAT , staff provide notice requesting comments from the public on the 2024 Draft Budget, to be incorporated into a staff report prior to the adoption of the budget; AND FURTHER THAT , staff provide the 14-day notice of the adoption of the 2024 Draft Budget.

THAT , the Council Committee Appointment Updates (verbal) be received as information.

THAT , the Committee of the Whole meeting adjourn at 10:00 p.m.

THAT, staff bring forth a second draft of the 2024 budget to include the following:  The full employment wages and employment costs of the current approved staff positions for the 12-month period of 2024  Separate costs for each of the "additional" new staff positions not approved by Council but included in the Structural Review for a full 12-month period that will not be included in the budget but provided as options for additional discussion  An In-Camera Item to discuss the union negotiation assumptions included in the Budget for Council discussion as there has been no direction provide to date  The Insurance Broker to attend to present the reason for the drastically large increase to the insurance costs for the 2024 year TOWNSHIP OF LANARK HIGHLANDS COMMITTEE OF THE WHOLE MEETING MINUTES April 9th, 2024  An option for the change in the Household Waste fee of $44.95 per household to offset the increase in the contracted waste costs that are more reflective of a user fee rather than based on the assessed value when included in the tax rate  A Reduction in the recreation capital items included as there are many grant applications that become available throughout the year that could be applied for  A Breakout of the reserve usage in the Revenue and Expense Summaries to allow for a year over year comparison of tax levy usage in each department  A Report on the total interest income from the bank and water/sewer reserve allocations  Including the Development Charges St