Committee of the Whole

THAT, the agenda be adopted as presented.

THAT, the presentation by Sally McIntyre, General Manager of Mississippi Valley Conservation Authority, dated September 12th, 2023 be received as information.

THAT, the communications dated September 12th, 2023, be received as information.

THAT , Council pass a by-law to authorize entering into a Program and Services Agreement with the Mississippi Valley Conservation Authority in accordance with Report CAO-2023-04, Agreement with MVCA for Category 2 and 3 Services contingent on the City of Ottawa entering into their current draft agreement with the MVCA.

THAT , Council approves the 2023 Operational and Capital Budget as presented on August 24, 2023; AND THAT , Council directs staff to proceed with the projects listed in the 2023 Budget; AND FURTHER THAT , this be

THAT , Council passes a by-law to appoint the firm of KPMG LLP as the auditor for the Corporation of the Township of Lanark Highlands; AND THAT , the term of the appointment shall be for a period of two years, which is the year-end audit for the 2022 year the interim audit and final audit of 2023; AND FURTHER THAT , this matter be brought to the Council meeting of September 12, 2023, to allow the 2022 Audit to proceed in a timely manner.

THAT , staff bring forth a report regarding subsidizing the cost of snowplowing and grass cutting for the Community Centers and Museums.

THAT , Council divide the Brushing Tender PW-2023-012 into two parts as outlined in report RDS-2023-023 as: Part 1; Award the road / portions to Timber Ridge Contracting for the quoted cost of $26,700 (excluding HST), Part 2; Award the road / portions to Crain’s Construction Inc. for the quoted cost of $49,450 (excluding HST), AND THAT, this matter be brought to the Council Meeting of September 12, 2023, to commence on the operations in the remaining 2023 season.

THAT , Council direct staff to enter into an agreement with Acadia Engineering Inc. for the RFP ‘Roads Needs Study & Projected Capital Work’ for the submitted price of $23,935, as outlined in a Report RDS-2023-24, AND THAT , this matter be brought to the Council meeting of September 12, 2023 in order to proceed with the agreement based on the timelines for the project in the 2023 calendar year.

THAT , Council authorize staff to proceed with option 1 for the scope of work on Mill Road as per Report RDS-2023-25, AND THAT , this matter be brought to the Council meeting of September 12, 2023, to proceed with the work in the remaining 2023 season.

THAT, staff bring forward a report regarding the permitting of cannabis sales in the Township of Lanark Highlands.

THAT , the Committee of the Whole meeting adjourn at 8:12p.m.

THAT, the Committee of the Whole meeting minutes of August 24th, 2023, be approved as circulated.

THAT, Council approves the 2023 Operational and Capital Budget as presented on August 24, 2023; AND THAT, Council directs staff to proceed with the projects listed in the 2023 Budget; AND FURTHER THAT, this be referred to the Council meeting immediately following the Committee of the Whole to be endorsed by Council to allow staff to proceed with projects as soon as possible. TOWNSHIP OF LANARK HIGHLANDS COMMITTEE OF THE WHOLE MEETING MINUTES September 12th, 2023

THAT, Council divide the Brushing Tender PW-2023-012 into two parts as outlined in report RDS-2023-023 as: Part 1; Award the road / portions to Timber Ridge Contracting for the quoted cost of $26,700 (excluding HST), Part 2; Award the road / portions to Crain’s Construction Inc. for the quoted cost of $49,450 (excluding HST), TOWNSHIP OF LANARK HIGHLANDS COMMITTEE OF THE WHOLE MEETING MINUTES September 12th, 2023 AND THAT, this matter be brought to the Council Meeting of September 12, 2023, to commence on the operations in the remaining 2023 season.

THAT, the Council Committee Appointment Updates (verbal) be received as information.