Committee of the Whole

THAT, the agenda be adopted as presented.

THAT , the Committee of the Whole meeting minutes of April 28th, 2026, be approved as circulated.

THAT , staff be directed to proceed with asphalt replacement at Station 2 in conjunction with Lanark County contractor Thomas Cavanah Construction Limited for a total of $10,944.00 (including non-recoverable HST); AND THAT the cost be funded from cost savings within the Fire department, as a result of the vacant Fire Protection and Community Safety Officer that was budgeted for in 2026.” AND FURTHER THAT Station 2 Asphalt replacement be brought forward to the Council meeting on 12 May 2026.

THAT, the Three Fire Station Model be implemented through the consolidation of Station 2 and Station 4, operating from the existing Station 2 location, effective June 30, 2026; AND THAT, staff be directed to prepare a formal closure by-law for Station 4 at the June 9, 2026, Council meeting; AND FURTHER THAT, staff be directed to complete a report for the surplus of the Station 4 building and reallocation/surplus of the equipment within.

THAT , Council receive report COR-2026-66 as information. AND THAT , Council approve the 2026 Municipal Election Accessibility Plan attached as Appendix A to Report COR-2026-66.

THAT , the necessary special charge by-laws, attached as Appendix A and B to report FIN-2026-52 be presented to Council for final consideration and adoption.

THAT , Council approve participation in a joint feasibility study Request for Proposal with the Town of Perth, Drummond/North Elmsley Township, Tay Valley Township and Lanark Highlands to assess the viability, scope, and potential partnership model for a regional multi‑use recreation facility; and AND THAT, Council approve the Township’s share of the Feasibility Study costs be funded from the Parks & Recreation reserve.

THAT , Council authorize staff to enter into a contract with Wren Construction & Wren-O-Vation for the construction of a new sand dome structure at Joe’s Lake Depot No.5 using the quotes obtained through the CANOE Procurement Group for $134,913 (excluding HST) as identified in report #RDS-2026-31; AND THAT , Township Public Works staff is authorized to retain various subcontractors to utilize the additional amount of $35,844 to support the demolition, concrete slab flooring and electrical work in support of the new sand dome structure as identified in report #RDS-2026-31; AND FURTHER THAT , Township Public Works staff is authorized to issue any and all change orders as required to prevent delays and claims against the Township as identified in report #RDS-2026-31; AND FURTHER THAT , this matter be brought to the Council meeting of 12 May 2026, in order to proceed with the agreement to secure the structure and avoid forecasted price increases.

THAT , Council authorize staff to award the Tender for the Road Rehabilitation of Snye Road (Contract #PW-2026-02) to Arnott Brothers Construction Ltd. for $511,704 (including non-refundable HST, and a 5% contingency) as identified in Report RDS-2026-34. AND THAT , the Manager of Public Works be authorized to issue change orders, as required and within the approved contingency, to prevent delays and claims against the Township. AND FURTHER THAT , this matter be brought to the Council meeting of May 12, 2026, in order to proceed with the agreement based on the timelines for the project in the 2026 calendar year.

THAT , the Council Committee Appointment Updates (verbal) be received as information.

THAT, the communications dated May 12th, 2026 be received as information.

THAT, Council ADOPT OPA # 9 (Arnott Brothers Construction Ltd) for the lands described as Part Lot 5, Concession 10, geographic Township of Dalhousie, to permit an expansion of an existing licensed mineral aggregate extraction pit. AND FURTHER THAT, Council DEFER consideration of the associated Zoning By-Law Amendment for ZA-2025-07 for the expansion of an existing licensed mineral aggregate extraction pit, until such time as the Township Development Agreement has been renegotiated, all Township site license concerns have been conveyed to the MNR, confirmation that the MNR is satisfied with the hydrogeological impact and impacts on wetlands and receiving water system related to the pit operation, and confirmation from the MNR regarding the nature, extent and triggers associated with the proposed monitoring plan.