Committee of the Whole

THAT, the agenda be adopted as presented.

THAT , the delegation dated August 26th, 2025 be received as information.

THAT , the communications dated August 26th, 2025 be received as information.

THAT , Council passes the necessary By-law to approve Zoning By-Law Amendment ZA-2025-04 (Bourdeau) for the lands described as Part Lot 4, Concession 8, geographic Township of Lavant, from the “Rural (RU)” Zone to the “Rural – Exception 46 (RU-45)” to reduce the minimum lot size and limited the use of the existing storage barn. AND FURTHER THAT , this matter and the associated by-law be brought to the Council meeting of August 26th, 2025.

THAT , Council direct staff to investigate the replacement of the Township’s facility booking software and report findings at a later date.

THAT , Council approve Policy FIN-12 Debt Management attached as Appendix A to report FIN-2025-37.

THAT, Council approve the closure of the Watson’s Corners Waste Disposal Site (WDS) effective on 1 January 2026. AND THAT, Council direct staff to initiate the process to notify the public regarding the proposed closure immediately, utilizing the Township’s website, social media, and signs to be placed on the gate of the facility. AND FURTHER THAT, Council authorize the Manager of Public Works to begin executing all arrangements for the dismantling of the Watson’s Corners WDS, with costs to be included within the 2026 budget. AND FURTHER THAT, this matter be brought to the Council meeting of 26 August 2025, in order to proceed with the public notification and secure costing with Circular Materials Ontario (CMO) for 2026 and approve the Amended ECA draft for the Watsons Corners WDS.

THAT , Council authorize staff to proceed with the purchase of a new tandem plow truck from GINCOR WERX using the quotes obtained through the CANOE Procurement Group for $396,579.07 (including non-recoverable HST) as identified in Report #RDS-2025-16. AND FURTHER THAT, this matter be brought to the Council meeting of 26 August 2025, in order to proceed with the purchase agreement.

THAT , the Council Committee Appointment Updates (verbal) be received as information.

THAT , the CAO Update (verbal) be received as information.

THAT , the Committee of the Whole meeting adjourn at 7:55 p.m.

THAT, the Committee of the Whole meeting minutes of August 12th, 2025, be approved as circulated.

THAT, Council authorize Councillor Kelso to engage with the Board regarding the Mississippi Valley Conservation Authority’s updated Strategic Plan and proposed divestment of the Museum collections; AND THAT, Council support the request of the Municipality of Mississippi Mills that the Board pause the current process and undertake open dialogue with stakeholders to explore alternative solutions.

THAT, That Council approve the amended lease agreement with the volunteers in White Lake to extend the use of the former Fire Station 5 building as a multi-use sports facility (known as the White Lake Sports Centre) for an additional two (2) years, with the Township continuing to cover hydro and heating costs as previously agreed.

THAT, Council approve Policy FIN-11 Tax Billing and Collection attached as Appendix A to report FIN-2025-36.

THAT, Council approve Policy TRA-02 Use of Municipal Vehicles attached as Appendix A to report COR-2025-44.

THAT, Council authorize Staff to proceed with technology upgrades to the Council Chambers at a cost of $24,137.75 (including non- recoverable HST) to be funded from savings within the 2025 office upgrade capital budget in the amount of $20,569.97, and the remainder of $3,567.78 from the 2025 council meeting budget for this project. AND THAT, Council authorize Staff to purchase the new microphones for the Council chambers at a cost of $38,398.96 (including the non-refundable HST) to be funded from microphone/video reserves of $24,887.00 and the remainder of $13,501.96 from capital reserves. AND FURTHER THAT, this matter be brought to the Council meeting of 26 August 2025 to allow staff to proceed with ordering and planning the installation of the upgrades in a timely manner.