Committee of the Whole

THAT, the agenda be adopted as presented.

THAT , Council support the resolution from Hastings County regarding Sustainable Infrastructure Funding for Small Rural Municipalities; AND THAT , this resolution be forwarded to The Honourable Justin Trudeau, Prime Minister of Canada, The Honourable Sean Fraser, Minister of Housing, Infrastructure and Communities of Canada; Michel Tremblay Acting President and CEO, Canada Mortgage and Housing Corporation; The Honourable Doug Ford, Premier of Ontario; The Honourable Kinga Surma, Ontario Minister of Infrastructure; The Honourable Paul Calandra, Ontario Minister of Municipal Affairs and Housing; MP Shelby Kramp-Neuman, Hastings-Lennox Addington; MPP Ric Bresee Hastings-Lennox Addington, AMO, ROMA, FCM, Eastern Ontario Wardens’ Caucus and all Municipalities in Ontario.

THAT, the communications dated May 14th, 2024, be received as information.

THAT , Council passes the necessary By-law to approve Zoning By-Law Amendment ZA-2024-03 (Murrell-Kirk) for the lands described as Part Lot 21 , Concession 9 and 10, geographic Township of Darling, now in the Township of Lanark Highlands, municipally known as 1201 Peneshula Road , from “Lakefront Development (LD)” to “Commercial Recreation -X (CR-6)”.

THAT , Council receive the first quarter fire report for information as presented.

THAT , staff prepare and advertise a public consultation on budget, strategic planning and asset management in the near future.

THAT , the Committee of the Whole meeting proceed beyond 8:30 p.m.

THAT , Council receives the 2023 Integrity Commissioner Annual Report as information; AND THAT, Council directs staff to post the report to the Township’s website.

THAT , the Dust Suppression / Calcium Chloride tender be extended for 2024 to Morris Chemical at a cost of $0.3495/L, at an anticipated volume of 360,000L, for an anticipated total cost of $125,820 (excluding HST), as outlined in Report RDS-2024-07.

THAT , Council authorize staff to award the ‘2024 Tender for Surface Treatment Project’ to Greenwood Paving Ltd. as follows as identified in Report RDS-2024-05: Snye Road (California Trail to Loves Gate) for the recommended bid price of $306,055 (including non-recoverable HST); Snye Road (900m at the Westerly end) for the recommended bid price of $104,808 (including non-recoverable HST); Lanark 6 th Concession D for the recommended bid price of $48,571.30 (including non-recoverable HST); AND THAT , The Manager of Public Works is authorized to issue any and all change orders as required to prevent delays and claims against the Township.

THAT , Council authorize staff to award the ‘2024 Tender for Hot Mix Paving in Lanark Village’ to Thomas Cavanagh Construction Limited as follows and as outlined in Report RDS-2024-09: North Street for the recommended bid price of $89,033 (including non-recoverable HST); Mill Road for the recommended bid price of $41,253 (including non-recoverable HST); Canning Street for the recommended bid price of $39,347 (including non-recoverable HST); AND THAT , The Manager of Public Works is authorized to issue any and all change orders as required to prevent delays and claims against the Township.

THAT , Council authorize staff to proceed with advertisement for participants for a Lanark Highlands Waste Committee immediately, AND THAT , and that the Draft Terms of Reference for the LHCW be accepted as outlined and attached to Report WST-2024-06, AND THAT , Councillor Kelso be appointed as the committee's Council Representative; AND FURTHER THAT, a By-Law establishing the Committee be brought to Council in the near future.

THAT , the Council Committee Appointment Updates (verbal) be received as information.

THAT , the Committee of the Whole meeting adjourn at 9:28 p.m.

THAT, the Committee of the Whole meeting minutes of April 23rd, 2024, be approved as circulated.

THAT, Council support the resolution from Hastings County regarding Sustainable Infrastructure Funding for Small Rural Municipalities; TOWNSHIP OF LANARK HIGHLANDS COMMITTEE OF THE WHOLE MEETING MINUTES May 14, 2024 AND THAT, this resolution be forwarded to The Honourable Justin Trudeau, Prime Minister of Canada, The Honourable Sean Fraser, Minister of Housing, Infrastructure and Communities of Canada; Michel Tremblay Acting President and CEO, Canada Mortgage and Housing Corporation; The Honourable Doug Ford, Premier of Ontario; The Honourable Kinga Surma, Ontario Minister of Infrastructure; The Honourable Paul Calandra, Ontario Minister of Municipal Affairs and Housing; MP Shelby Kramp-Neuman, Hastings-Lennox Addington; MPP Ric Bresee Hastings-Lennox Addington, AMO, ROMA, FCM, Eastern Ontario Wardens’ Caucus and all Municipalities in Ontario.

THAT, Council passes the necessary By-law to approve Zoning By- Law Amendment ZA-2023-06 (Bissonette) for a portion of the lands described as Part Lot 18, Concession 12, geographic Township of Lanark, locally known as 1734 Concession 12C., from the “Rural (RU)” Zone to the “Rural – Exception-Holding (RU-40-h) Zone.

THAT, Council passes the necessary By-law to approve Zoning By- Law Amendment ZA-2024-02 (Murrell-Kirk) for the lands described as Part Lot 21, Concession 9 and 10, geographic Township of Darling, now in the Township of Lanark Highlands, Municipally known as 100 Cedar Cove Road, from “Lakefront Development (LD)” and “Commercial Recreation -1 (CR-1)” to an updated “Commercial Recreation -1 (CR-1)” Zone”.

THAT, Council receive and approve in principle the third draft of the 2024 budget based on scenario 1 as amended as follows;  The staffing positions in the amount of $115,584.72 outlined in the organizational structure that have not yet been approved by Council be allocated to reserves for 2025;  The Clyde Boardwalk project in the amount of $50,000 be funded from the Parkland Reserve rather than the water and sewer reserve. AND THAT, staff are directed to prepare the Tax Rate Bylaw; AND FURTHER THAT staff are authorized to begin advertising for tenders and projects listed within the budget.

THAT, Council award the RFQ for Portable Toilets to Perth & District Septic Service Ltd. and Portable Toilet Rentals in the amount (excluding HST) of $22,815 for 2024, and $22,815 for 2025, and $24,192.00 for 2026; AND THAT, this matter be brought to the Council meeting of May 14th, 2024, to procure the portable toilets before the summer season.

THAT, the Recreation Advisory Committee recommends that the Committee of the Whole increase the baseball diamond rental rates by 3.3% for the 2024 season; AND THAT, the baseball user agreement be updated; AND THAT, this matter be brought to the Council meeting of May 14th, 2024, to approve baseball diamond rental fees before the 2024 baseball season.

THAT, Council authorize staff to award the ‘2024 Tender for Granular Materials’ to Crains Construction Ltd. for the recommended roads listed as outlined in Report RDS-2024-06 for the submitted cost of $413,425 including non-recoverable HST, AND THAT, The Manager of Public Works is authorized to issue any and all change orders as required to prevent delays and claims against the Township.