Committee of the Whole

THAT, the agenda be adopted as presented.

THAT , the presentation by Dr Janice Gray, Physician and Steering Committee Member and David Somppi, Steering Committee Chair - Planet Youth Lanark County Steering Committee, dated June 27th, 2023 be received as information.

THAT , staff bring forward a report regarding the development of an Environment Committee.

THAT, the communications dated June 27th, 2023, be received as information.

THAT , Council agrees to the recommended changes to the Terms or Reference for the Recreation Advisory Committee and the Municipal Grants Committee; AND THAT , the appropriate by-laws be brought forth to the next Council meeting of August 8 th , 2023.

THAT , the Township of Lanark Highlands Council commits to providing the Highlands North Network 20% of the net annual cost of maintaining and operating the SALC program in-kind for a total of $4,000 for the 2023 application; AND THAT, Staff are directed to submit an application to the Seniors Active Living Centres Program funding opportunity on behalf of the Highlands North Network; AND FURTHER THAT , this matter be brought to the Council meeting of June 27 th , 2023 to ensure an application is submitted prior to the July 20 th , 2023 deadline.

THAT , Council authorize staff to enter into an agreement with Rideau Supply for the purchase of bulk culverts for a calculated cost of $24,389.14 (excluding HST) as outlined in Report RDS-2023-21, AND THAT , this matter be brought to the Council Meeting of June 27, 2023, to proceed with the agreement and purchase.

THAT , Council authorize staff to enter into an agreement with Bonnechere Excavating Inc. (BEI) for the replacement of the Clyde Forks Bridge for a submitted cost of $994,945 (excluding HST) as outlined in Report RDS-2023-20; AND THAT , the Manager of Public Works is authorized to issue any and all change orders as required to prevent delays and claims against the Township; AND THAT , this matter be brought to the Council Meeting of June 27, 2023, to proceed with the agreement and construction preparation.

THAT , the Council Committee Appointment Updates (verbal) be received as information.

THAT , the presentation by Katie Mahon, Audit Partner KPMG LLP - Draft Financial Statements for the Year Ending December 31st, 2021, dated June 27th, 2023, be accepted as information.

THAT , Council move into Closed Session at 8:49 p.m. to discuss a matter subject to: 239(2) (a) the security of the property of the municipality or local board; AND THAT , Amanda Noël, Clerk/Acting CAO, Christina Beaushaw, Treasurer, Robert Bunker, and Katie Mahon, KPMG, remain in the room.

THAT , the Council of the Township of Lanark Highlands approve the Draft Financial Statements for the year ending December 31, 2023, as presented on June 27, 2023, by KPMG; AND THAT , this matter be brought to the Council meeting of June 27, 2023.

THAT, the Committee of the Whole meeting minutes of June 13th, 2023, be approved as circulated.

THAT, the Township of Lanark Highlands Council commits to providing the Highlands North Network 20% of the net annual cost of maintaining and operating the SALC program in-kind for a total of $4,000 for the 2023 application; TOWNSHIP OF LANARK HIGHLANDS COMMITTEE OF THE WHOLE MEETING MINUTES June 27th, 2023 AND THAT, Staff are directed to submit an application to the Seniors Active Living Centres Program funding opportunity on behalf of the Highlands North Network; AND FURTHER THAT, this matter be brought to the Council meeting of June 27th, 2023 to ensure an application is submitted prior to the July 20th, 2023 deadline.

THAT, Procedural By-Law 2012-1205 be amended as outlined in Report #COR-2023-10 - Procedural By-Law Amendment, in principle; AND THAT, the notice of the amendment to the Procedural By-Law be provided; AND FURTHER THAT, this matter be brought to the Council meeting of June 27, 2023, in order for the notice to be included in the local newspaper next week.

THAT, Council authorize staff to enter into an agreement with Rideau Supply for the purchase of bulk culverts for a calculated cost of $24,389.14 (excluding HST) as outlined in Report RDS- 2023-21, AND THAT, this matter be brought to the Council Meeting of June 27, 2023, to proceed with the agreement and purchase. TOWNSHIP OF LANARK HIGHLANDS COMMITTEE OF THE WHOLE MEETING MINUTES June 27th, 2023

THAT, the Committee of the Whole meeting adjourn at 9:17 p.m.