Committee of the Whole

THAT, the agenda be adopted as presented.

THAT, the communications dated June 24th, 2025 be received as information.

THAT , Council passes the necessary By-law to approve Zoning By-Law Amendment ZA-2025-02 (Easton) for the lands described as Part Lot 11, Concession 5, geographic Township of Lanark, from the “Rural (RU)” Zone to the “Rural – Exception 45- holding (RU-45-h)” to restrict the use of existing structures for the housing of livestock. AND FURTHER THAT , this matter and the associated by-law be brought to the Council meeting of June 24th, 2025.

THAT , Council passes the necessary By-law to approve Zoning By-Law Amendment ZA-2025-03 (Martinig) for the lands described as Part Lot 9, Concession 7, geographic Township of Darling, from the “Rural (RU)” Zone to the “Rural – Exception 44- holding (RU-44)” to provide relief from Section 4.32.3(a) which requires a 150 m setback from aggregate reserves. AND FURTHER THAT , this matter and the associated by-law be brought to the Council meeting of June 24th, 2025.

THAT , Council recommends approval of consent application B25/ 031 to the Lanark County Land Division Committee, subject to the Township’s conditions of consent listed in Appendix E.

THAT , Council recommends approval of consent application B25/033, B25/034 and B25/035 to the Lanark County Land Division Committee, subject to the Township’s conditions of consent listed in Appendix E.

THAT Council accepts the Financial Report to 31 May 2025 as information.

THAT , Council approve the increased budget by $17794.24 to engage the services of Erik Lockhart to complete a Strategic Plan as outlined in Option 1 of the received proposal to be funded from year end surplus if available, otherwise from operating reserves; AND THAT, this matter be considered at the Council meeting of June 24 th , 2025.

THAT , Council passes a by-law authorizing the Reeve and Clerk to enter into a permanent easement acquisition agreement with the Mississippi Valley Conservation Authority. AND THAT , this matter be forwarded to the Council Meeting of June 24 th , 2025 in order to expedite the agreement.

THAT , Operating hours of the Household Hazardous Waste facility be revised to Wednesdays from 5:00 p.m. to 8:00 p.m. and Saturdays from 9:00 a.m. to 3:00 p.m. for the 2025 year, utilizing Township staff and volunteers. AND THAT , hours of operation may be amended by the Manager of Public Works based on staff availability; AND THAT , Council direct Township staff to review alternative options for the efficient use of the Household Hazardous Waste Facility for the 2026 year; AND FURTHER THAT , this matter be brought to the Council meeting of 24 June 2025, in order to establish revised 2025 operating hours of the facility.

THAT , Council authorize staff to award the ‘Request for Tender for: Maintenance Gravel (2 Year Contract) #PW-2025-05’ for 2025 and 2026 to Thomas Cavanagh Construction Limited for $406,960.72 – 2025 budget (including non-refundable HST) as identified in Report RDS-2025-09; AND FURTHER THAT , this matter be brought to the Council meeting of 24 June 2025, in order to proceed with the agreement based on the timelines for the project in the 2025 calendar year.

THAT , the Council Committee Appointment Updates (verbal) be received as information.

THAT , the Committee of the Whole meeting adjourn at 7:39 p.m.

THAT, the Committee of the Whole meeting minutes of June 10th, 2025, be approved as circulated.

THAT, Council accept the offer to purchase for the property legally described as Part of Lot 5, Concession 8, Geographic Township of Lavant, now Township of Lanark Highlands, County of Lanark, designated as Parts 1 to 5 (inclusive) on Plan 27R-11623, submitted by Hollington Homes Ltd. in the amount of $65,500.00. AND FURTHER THAT, this matter and the associated by-law be brought to the Council meeting of June 24th, 2025.

THAT, Council accept the proposal of $178,354.75, including non- refundable HST from PSD Citywide, to complete the Asset Management Plan and Building Condition Assessment reports for the Township; AND FURTHER THAT, the costs to complete the Asset Management Plan and Building Condition Assessment reports be split equally between 2025 and 2026 to be funded in 2025 from capital reserves in the amount of $76,677.38, with the remainder of $89,177.37 to be included in the 2026 budget; AND FURTHER THAT, this item be brought forward to the 24 June 2025 Council meeting to enable Staff to proceed with the required work.

THAT, Council gives third and final reading to By-law 2025-1948, being a By-law to Authorize a Franchise Agreement between the Corporation of the Township of Lanark Highlands and Enbridge Gas Inc.