Committee of the Whole

THAT, the agenda be adopted as presented.

THAT , the Committee of the Whole meeting minutes of August 27, 2024, be approved as circulated.

THAT the 2023 Waste Site Monitoring Presentation be received as information.

THAT , the communications dated September 10, 2024 be received as information.

THAT , Council awards FIR-2024-02 to Fort Garry Fire Trucks for Schedule A and B, for a total price of $1,547,708.55 including non recoverable HST; AND THAT the fire service development charges be used in full; AND THAT remaining funding options will be determined as part of the 2025 budget.

THAT, Council receive the planning report as prepared by the Township Planning Consultant for information.

THAT, Council direct staff to enter into an agreement with Safe Roads Engineering for the Engineering Services of the Sheridan Rapids Bridges Replacement for the submitted price of $223,600, as outlined in a Report RDS-2024-013; AND THAT, the Public Works Manager is authorized to issue any and all change orders as required to prevent delays and claims against the Township with a status update provided to Council; AND FURTHER THAT, this matter be brought to the Council meeting of September 10, 2024 in order to proceed with the agreement based on the timelines for the project in the 2024 calendar year.

THAT, Council authorizes staff to proceed with the extended joint contract with the County for the supply of bulk highway salt from Cargill Salt as outlined in Report RDS-2024-014 for 2024/2025 and 2025/2026 for a cost of $106.83 / tonne.

THAT, Council agrees to cease with supplying and filling the barrels with sand in regard to the supply and delivery of road sand to Lakeland Lane.

THAT, Council accepts report WST-2024-10 regarding the 2023 Waste Site Monitoring Reporting for the Township of Lanark Highlands for information; AND THAT , Council direct staff to undertake the consultant’s (EXP) and staff’s recommendations identified in report WST-2024-10 and the 2023 Waste Site Monitoring Reports; AND FURTHER THAT, the 2023 Waste Site Monitoring Reports be posted on the Township’s website.

THAT , the Council Committee Appointment Updates (verbal) be received as information.

THAT , the CAO Updates on the 2024-2025 ice rental rates, the emergency generator, the location of the back-up generator, locked gates at Vincent Memorial Hall Ball Park and the Middleville Museum roof (verbal) be received as information.

THAT , the Committee of the Whole meeting adjourn at 8:09 p.m.

THAT, staff be directed to proceed with option 3; AND FURTHER THAT, Council waives Section 4.b of Procurement By-law 2006-721 to sole source the procurement of the playground structure; AND FURTHER THAT staff investigate other funding options (grants, creative options etc) to purchase/perform the work on the extras for installation and the other work that was outlined during budget deliberations and bring back a report to council with options. AND FURTHER THAT, this matter be brought to the Council meeting of September 10, 2024 in order to proceed with this project in the 2024 calendar year.