Committee of the Whole

THAT, the agenda be adopted as presented.

THAT , the communications dated August 9, 2022, be received as information.

THAT , Council declare a portion of unopened road allowance located between Concession 3 and 4 at Lot 15, Geographic Township of Lanark, designated as Part 1 on Plan 27R11818, as surplus lands; AND THAT, Council direct staff to proceed with the road closing procedure for the said portion of unopened road allowance; AND FURTHER THAT , Council require as a condition of the road closing, a road widening Transfer from the Applicants for that Part of Lot 15, Concession 4, Geographic Township of Lanark, designated as Part 3 on 27R11818; AND FURTHER THAT , this matter be brought to the Council meeting of August 9 th , 2022, in order for the notice to be issued.

THAT , Council agrees to defer the Capital Budget puck board replacement at the Lanark & District Community Centre in the amount of $21,000, and that $50,000 be added to the 2023 Arena Draft Capital Budget to be completed next year; AND THAT , Council passes a by-law to enter into an Agreement with Norwood & Co. to provide the services to excavate & repair the foundation at the Lanark & District Museum in the amount of $46,686 excluding HST; AND FURTHER THAT , Council authorize staff to enter into an agreement with Crain’s Construction LTD for the installation of a septic tank system for the Parks & Recreation depot at a cost of $11,100, excluding HST.

THAT , Council passes the necessary By-law to approve Zoning By-Law Amendment ZA-2022-07 to rezone the subject lands located at 316 Concession 11A Lanark, Part Lot 3, Concession 11, geographic Township of Lanark from Rural (RU) Zone to Rural – Exemption (RU-34) Zone to permit a second dwelling on the subject lands; AND THAT , this matter be brought to the Council meeting of August 9 th , 2022.

THAT , Council passes the necessary By-Law to permit Zoning By-Law Amendment ZA-2020-05 to permit the establishment of a mineral aggregate pit on lands described as Part Lot 3, Concession 5, geographic Township of Lanark, now in the Township of Lanark Highlands, known municipally as 1443 Pine Grove Road (County Road #12); AND THAT , this matter be brought to the Council meeting of August 9 th , 2022.

THAT , Council authorize staff to award tenders / contracts to the successful proponent if the received bids are less than or equal to 15% over the annual budgeted amount, for the budgetary line items listed in Report RDS-2022-014 under section 2 – reference Option 2; AND THAT , when such contract/tenders are awarded, a report be brought forth for information; AND FURTHER THAT , staff bring forth a report regarding updates to the procurement policy in this regard.

THAT, Council divide the Winter Road Maintenance Material - Contract 2022-PW-06 into three parts as outlined in report RDS-2022-017 as: Part 1; Award the Middleville and Joe’s Lake Depot portions of the contract to Crain’s Construction Limited for sand for a cost of $87,600 (excluding HST), Part 2; Award the McDonalds Corners Depot portion of the contract to Arnott Bros Construction Limited for sand for a cost of $46,500 (excluding HST), Part 3; Award the Tatlock Depot to Arnott Bros Construction Limited for stone dust for a cost of $19,000 (excluding HST), AND THAT , this matter be brought to the Council Meeting of August 9, 2022, in order for staff to proceed with the contracts for winter road maintenance material.

THAT , Council authorize staff to undertake option number 5 of Report RDS-2022-016 and not undertake any weed control for 2022; AND THAT , staff are directed to provide and promote existing educational information to the public regarding wild parsnip; AND FURTHER THAT , options for weed control be provided in late 2022 and early 2023 for Council's consideration.

THAT , Council authorize staff to proceed with securing an appropriate detour plan on the K&P Trail with the applicable agencies, as outlined in Report RDS-2022-018, AND THAT , the remaining of the report RDS-2022-018 be received as information.

THAT , the Committee of the Whole meeting proceed beyond 8:30 p.m.

THAT , the meeting adjourn at 8:40 p.m.